CoDA Service Conference Items                         Page   1

  FYI           10000             7/13/2010  Vote                        Committee                                   Name

  Subject

  Item:    Motion numbers and other items so indicated by blue color hyperlink to the actual paper document presented at

  Intent

  Remarks

  FYI           10001             7/13/2010  Vote                        Committee    Events                      Name  Chris H.

  Subject   Opening 2010 CSC

  Item:    Welcome

           

            Reading 12 steps

            Reading 12 Traditions

            Reading Service Concepts

            Recited Serenity Prayer

  Intent

  Remarks

  FYI           10002             7/13/2010  Vote                        Committee    Facilitator                  Name  David L.

  Subject   Welcome

  Item:    Welcome to the 24th conference.

           

            Thom gave his welcome on behalf of SoCAL

           

            Introductions:

  Intent

  Remarks

  FYI           10003             7/13/2010  Vote                        Committee    Events                      Name  Chris H

  Subject   Announcements

  Item:    Room WIFI not available today.  But hopefully will be available for Wednesday and Thursday.

           

            How many need WIFI?  12

           

            Free parking passes are available for those that are not staying in the hotel.

           

            Any other announcements.

  Intent

  Remarks

  FYI           10004             7/13/2010  Vote                        Committee    Facilitator                  Name  David L.

  Subject   Review of Process

  Item:    Reading/explanation of Community Problem Solving Process Method.  " It is not Roberts' Rules of Orders!  It is

            about solutions.  Everyone has a voice."

           

            Explanation of how  conference business  is conducted concerning such things as time allotted for reports, the pro

            and con microphones, etc.  See Ch 13 of the FSM

           

            Did an example:  Motion to allow dogs and cats to come to CSC as observers.

           

            3 pros and 2 cons spoke

           

            Motion amended & voted on as amended 6, 27,0

           

            One member spoke for the minority opinion

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   2

  FYI           10005             7/13/2010  Vote                        Committee    Facilitator                  Name  David L.

  Subject   Quorum count

  Item:    Count off of Delegates and voting members

  Intent

  Remarks 35 present

              

               Quorum 18

              

               2/3rd 24

  MOTION   10006             7/13/2010  Vote UNANIMOUS    Committee    Events                      Name  David L.,    Lou L.,

  Subject   Approval of Agenda                                                                                                  2nd Salle

  Item:    To adopt the agenda as amended.

  Intent

  Remarks voice vote:  ayes

              

               no nays

  MOTION   10007             7/13/2010  Vote 2/3 VOTE          Committee    Outreach                   Name  Flo

  Subject   extend committee time

  Item:    Agenda change to increase Outreach's reports (including sub-committee reports) to one hour.  The additional 40

            minutes will be from 3:30 to 4:10 pm on Wednesday.

  Intent

  Remarks 28, 4, 2

  MOTION   10008             7/13/2010  Vote 2/3 VOTE          Committee    IMC                         Name  Natasha

  Subject   Change time of report

  Item:    Extend the day from 4:10 to 4:25 on Wednesday.   At 11:40am Outreach report will begin; at  2:30 pm IMC will

            report.  IMC  elections will occur at 4:10 pm.

  Intent  part of IMC motions tie into the Outreach committee motions

  Remarks 27, 2, 1

  MOTION   10009             7/13/2010  Vote UNANIMOUS    Committee    H&I                         Name  Yumi

  Subject   Change time

  Item:    To exchange web coordinator and H&I times

  Intent

  Remarks

  MOTION   10010             7/13/2010  Vote UNANIMOUS    Committee    Events                      Name  Chris H

  Subject   Change Time

  Item:    To move TMC to 10:35 am on Wednesday and IMC to 9:15 am on Thursday.

  Intent

  Remarks

  MOTION   10011             7/13/2010  Vote UNANIMOUS    Committee    Events                      Name  Chris H.

  Subject   Move time

  Item:    Move H&I to 9:15am and Events to 11:25am.

  Intent

  Remarks

  FYI           10012             7/13/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Break

  Item:

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   3

  FYI           10013             7/13/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum Count

  Item:

  Intent

  Remarks Quorum present

  FYI           10014             7/13/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Elections

  Item:    Normally time to elected people to serve.

           

            See following motion.

  Intent

  Remarks

  MOTION   10015             7/13/2010  Vote 2/3 VOTE          Committee    Facilitator                  Name  Mary R., Cathy L.

  Subject   Elections committee

  Item:    Move that the Events Committee will serve as the Elections Committee for the sake of efficiency.

  Intent

  Remarks 29, 2, 2

  FYI           10016             7/13/2010  Vote                        Committee    Board                       Name  JudiAnn

  Subject   Board Report

  Item:    Introduction of members.

           

            Gave report as to their duties and responsibilities.

            Introduced Joan - general fellowship service worker

            Introduced web coordinator and translation management persons

            Various other items

            Gave a list of accomplishments

            Listed several concerns

            went over goals

            Reviewed budget

            One board position leaving, one to be ratified, need a financial person

            Motion will be presented as old business.

  Intent

  Remarks

  MOTION   10017             7/13/2010  Vote                        Committee    Board                       Name  Steve

  Subject   Treasurer's report

  Item:    Introduction of members.  Not just the treasurer of the board, but Finance Committee and the bookkeeper

            Went over the Bylaws and other data.  There are a lot of steps, procedures and requirements for financial data.

            CoDA's financial status.

            2010 Treasurer goals

            1.  Get a new Treasurer

            2.  Create a plan to include others

            3.  Write Treasurer's procedures

            4.  Record historical information.

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   4

  FYI           10018             7/13/2010  Vote                        Committee    Facilitator                  Name  Chris, Flo

  Subject   Announcements

  Item:    Chris:

            Apologize for the air conditioning--too cold!

            New agenda printed.  Please check.

            Tomorrow's meeting will in a different room tomorrow, then back here the next.

            Flo:

            Asked about the board motions from past year.  May be presented as old business.

            Della:

            VE Issues not handed out.

  Intent

  Remarks

  FYI           10019             7/13/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Dismiss for the day

  Item:

  Intent

  Remarks

  FYI           10020             7/14/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Opening meeting

  Item:    Welcome

            Reading 12 Steps

            Reading 12 Traditions

            Reading Service concepts

            Recited Serenity Prayer

  Intent

  Remarks

  FYI           10021             7/14/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum Count

  Item:

  Intent

  Remarks 22 plus present

              

               Quorum met

  FYI           10022             7/14/2010  Vote                        Committee    Events                      Name  Chris

  Subject   Announcements

  Item:    Moving back to old room tomorrow

            Will turn on WIFI in about 5 minutes.  Pass code will be passed out at that time.

            Copy requests:  Copier is in the board room across the hall.

  Intent

  Remarks

  FYI           10023             7/14/2010  Vote                        Committee    Board                       Name  JudiAnn

  Subject   Board motion

  Item:    Board motions are on web.  Review and they will be ratified

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   5

  VEI           10024             7/14/2010  Vote                        Committee    Board                       Name  JudiAnn

  Subject   SoCal-10-01

  Item:    Modify the "Books for Inmates" program to accommodate where the books are sent. Acquiring prerequisite security

            clearance (s) is the responsibility of the requester.

  Intent  :  When a request for the program "Books for Inmates" is sent, it does not provide for a request to send the books to

           a specific address. We would like to be able to direct where the books are sent. We understand there are issues related

            to our request, one being volunteer staff, another being security related to the facility. If the footwork to accommodate

            the security issue (s) has already been alleviated then we'd like the opportunity to direct where the books are sent.

  Remarks

  FYI           10025             7/14/2010  Vote                        Committee    Events                      Name  Chris

  Subject   WIFI announcements

  Item:    Code is available and was passed out to those that needed it.

  Intent

  Remarks

  FYI           10026             7/14/2010  Vote                        Committee    Co-NNections            Name  Gary

  Subject   Co-NNections report

  Item:    Listed committee members that were not present

            Gave some general information

            Added weekly readings and Co-NNections email list

           

            A list of accomplishments

           

            Reviewed goals & action plan

  Intent

  Remarks

  FYI           10027             7/14/2010  Vote                        Committee    Web Coordinator        Name  Roy

  Subject   Web Coordinator Report

  Item:    Chairperson gave a tutorial about navigating the website. 

            New home page is coming (design suggested by Board of Trustees.)

            Talked about password for Comm. Work Area (CWA).

            Gave much specific information about  organization of menus.

            Showed people how to access the '09-10 Board motions/items made throughout the year.

            Talked about trends of U.S. and meetings outside the U.S.

  Intent

  Remarks

  MOTION   10028             7/14/2010  Vote UNANIMOUS    Committee    WE Coordinator         Name  Roy

  Subject   Web Motion #1

  Item:    Modify the meeting update forms to closer match the current website database entry form.  Specifically, referencing

            primary and secondary meeting contacts and allowing for checkmarks for the individuals to choose to publically

            display their phone numbers and email addresses..

  Intent  To provide a clear requirement for what information CoDA desires from meeting contacts.  The old forms list mail

           contact and phone contact, yet Outreach in their last mailing did not use the mail contact information, but the

           meeting place mailing address.  The main information that is needed is a phone number and/or email address. 

           However, the online form gives the person the option to publically display either/or while the paper form allows the

           release of mail and phone info; respectively, for the first contact and second contact only.

  Remarks SSC has done a great job of incorporating the many, many changes into the FSM and MSP.

              

               Accepted by acclamation


                                                  CoDA Service Conference Items                         Page   6

  FYI           10029             7/14/2010  Vote                        Committee    Finance                     Name  Judi, Della

  Subject   Finance Report

  Item:    Introduce members

            Thanked those that got their budget forms in before conference.

            Explained the prudent reserve and the current prudent reserve amount.

            Showed the committee planning spreadsheet that the various committees used this year for the budget planning

            process.

  Intent

  Remarks

  FYI           10030             7/14/2010  Vote                        Committee    Elections committee     Name  Chris

  Subject   Elections Committee Report

  Item:    By previous motion, the Events Committee is acting as the Elections Committee

           

            Need applications today for board  positions per CoDA, Inc and CoRe.

  Intent

  Remarks

  FYI           10031             7/14/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Break for 15 minutes

  Item:

  Intent

  Remarks

  FYI           10032             7/14/2010  Vote                        Committee    Facilitator                  Name  David L.

  Subject   Quorum count

  Item:    Quorum reached

  Intent

  Remarks

  FYI           10033             7/14/2010  Vote                        Committee    Translation                Name  Roy L.

                                                                                                    Management

                                                                                                    Committee

  Subject   Report of committee

  Item:    Introductions of Fellowship Service Worker aiding the committee,  Spanish-speaking member, and listed other

            members not present.

            Reviewed goals which are listed in delegate package.

            Explained difficulty of meeting  one of last year's goals concerning minimum-quality standard to be met when

            publishing literature outside of U.S.

            Reviewed budget costs.  Explained that TMC paid for two websites for CoDA in China .

            Reviewed status of committee activities mentioning the many languages that CoDA literature is now being

            translated into. 

            Chair pointed out that we are assisting other countries in this process, not doing everything or managing.  Invited

            membership to propose a better name for this committee.

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   7

  FYI           10034             7/14/2010  Vote                        Committee    CoRe                        Name  Della B.

  Subject   Report of committee

  Item:    Introduction of members. Various members presented portions of the report.

            Reviewed sales pie chart listing percentages of sales of various categories of literature.

            Showed expense summaries from various time periods.

            Reviewed Profit and Loss statement and profit is up from 2008 (about 22%).  Also up 22-24% for first six months of

             2010.

            Many questions answered from membership about costs of literature, shipping, and the request to obtain graphics for

             literature pieces, etc. 

            Della talked about "M bags" which might have lower costs in postage, but may take six weeks to be delivered.

            Explained flow chart of how literature comes to be published once file is received by CoRe.

            Talked about printing new sponsorship piece.

           

            It would cost about $12,500 to dispose of the existing Sponsorship literature.

           

            Web store is increasing in popularity.

  Intent

  Remarks

  FYI           10035             7/14/2010  Vote                        Committee    Outreach Committee    Name  Lisa B., acting chair

  Subject   Motion #1

  Item:    Self-introductions by 6 members.

           

            Will give report in the second half of report time.  Will do motions now.

  Intent

  Remarks

  MOTION   10036             7/14/2010  Vote                        Committee    Outreach                   Name  Flo

  Subject   motion #3

  Item:    To add a bullet under FSM Section 09 CoDA Service Structure, with the new subheading "Conflicts with the Board

             and a Trusted Servant": 

                            If a conflict arises between the CoDA Board and a trusted servant that cannot be resolved by all involved using the

             Disagreement, Mediation, and Resolution in our Group Conscience Process, the Board submits the issue to the

            Issues Mediation Committee (IMC) for assistance in resolving the conflict.

  Intent  To resolve conflicts peacefully by using our established processes outlined in the FSM.   By working through our

           disputes, we uphold Traditions 1, 3, 5, and 12.

  Remarks IMC is elected each year at CSC for the sole purpose of mediating disputes and provides an impartial perspective

               on conflicts.   We need to use our existing resources for the common welfare of our CoDA Fellowship.

              

               See Item 10037

  MOTION   10037             7/14/2010  Vote MAJORITY       Committee    Person                      Name  Mary, Judi 2nd

  Subject   Outreach Motion #3

  Item:    Move to refer this motion to SSC.

  Intent

  Remarks 17, 14, 5

  FYI           10038             7/14/2010  Vote                        Committee    Facilitator                  Name  David L.

  Subject   Break for lunch

  Item:

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   8

  FYI           10039             7/14/2010  Vote                        Committee    Facilator                    Name  David L.

  Subject   Quorum count

  Item:

  Intent

  Remarks over 19 present

              

               Quorum meet

  FYI           10040             7/14/2010  Vote                        Committee    International presence Name  various

  Subject   Internal delegates time to present

  Item:    Representatives from various countries introduced themselves and made some statements concerning their

            participation in CoDA

            Canada - English

            Canada - CDRS

            Canada - DAA

            Germany

            Italy

            Japan

            Mexico

            United Kingdom

           

            Hawaii also spoke

  Intent

  Remarks

  FYI           10041             7/14/2010  Vote                        Committee    Communication          Name  Evie

  Subject   Communication committee Report

  Item:    Introduction of members.

           

            Reviewed goals and actions to accomplish those goals

           

            For motions:

           

            Definitions:

           

                            Foundational items involve those things that define what the CoDA program is, including but not limited to the

            Foundational Documents

           

                            Operational items involve those things that keep the business of CoDA World Fellowship functioning

           

            Postponed Motion #1 till new business.

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   9

  MOTION   10042             7/14/2010  Vote TABLED           Committee    Communications         Name  Evie

  Subject   Motion #1

  Item:    Amendment:  Eliminate the consequences (bottom paragraph) changed to "items submitted after cutoff date, CSC can

             postpone action till next year.

           

            Crafted:  To ensure that VE’s have an opportunity to review VE Issues, Motions and By-Law Changes prior to

            CSC:

           

                            Items must be submitted to events committee and web-coordinator by cutoff date

             -              60 days for VE Issues, Motions (must also be sent to Board)

             -              75 days for By-Law changes (must also be submitted to Board Secretary)

           

                            Items submitted must clearly indicate whether they are a Voting Entity Issue, Motion, or By-Law Change

           

                            All items submitted must be included as Conference documents in the Delegate Package in one of the following

            categories:

             -              Foundational items submitted on time

             -              Foundational items not submitted on time

             -              Operational items

           

            Original:                 The delegate package must be available on the website and notification of availability (via email blast)

            distributed no later than 50 days prior to the start of the CSC.  If paper copies are required for people without

            internet availability, they must be mailed no later than 50 days prior to the start of conference.

           

                            Emails to be sent to registered delegates, previous delegates and community/VE/orphan  meeting contacts, as well

             as to all emails currently receiving email blasts, notifying of postings as they occur

           

                            Voting at conference will follow these rules:

             -              Foundational items submitted on time and all operational items may be voted on at the current CSC following

            the normal rules

             -              Foundational items submitted after cutoff date may still be brought to the floor for a vote, in which case, it will

            require a 2/3 vote in order to pass; otherwise, vote is postponed until following year.

           

            To ensure that VE’s have an opportunity to review VE Issues, Motions and By-Law Changes prior to CSC:

           

                            Items must be submitted to events committee and web-coordinator by cutoff date

             -              60 days for VE Issues, Motions (must also be sent to Board)

             -              75 days for By-Law changes (must also be submitted to Board Secretary)

           

                            Items submitted must clearly indicate whether they are a Voting Entity Issue, Motion, or By-Law Change

           

                            All items submitted must be included as Conference documents in the Delegate Package in one of the following

            categories:

             -              Foundational items submitted on time

             -              Foundational items not submitted on time

             -              Operational items

           

                            The delegate package must be available on the website and notification of availability (via email blast) distributed

            no later than 50 days prior to the start of the CSC.  If paper copies are required for people without internet

            availability, they must be mailed no later than 50 days prior to the start of conference.

           

                            Emails to be sent to registered delegates, previous delegates and community/VE/orphan  meeting contacts, as well

             as to all emails currently receiving email blasts, notifying of postings as they occur

           

                            Voting at conference will follow these rules:

             -              Foundational items submitted on time and all operational items may be voted on at the current CSC following

            the normal rules

             -              Foundational items submitted after cutoff date may still be brought to the floor for a vote, in which case, it will

            require a 2/3 vote (3/4 vote for By-law changes) in order to pass; otherwise, vote is postponed until following year.


                                                  CoDA Service Conference Items                         Page   10

  Intent  Our hope is that, over time, our procedures can be modified to allow real fellowship input into decisions in a timely

           and effective manner that ensures that thoughtful decisions are made, without slowing the process unnecessarily when

           matters require quick decision making.  This motion expands upon a VE issue submitted by Washington last year,

           as well as the Communications Task Force’s (our predecessor) effort to address this issue last year.

  Remarks The CoDA service structure is comprised of members from the Fellowship who have stepped forth from their local

                organizations to serve and participate in the process of translating the will of the greater CoDA Fellowship into

               action at the CoDA Fellowship level. A CoDA Service Conference (CSC) is held each year in order to transact the

                business of CoDA by group conscience. (from Section 9 of the CoDA Fellowship Service Manual.)

              

               Although it is the intent of the CSC to implement the group conscience of the fellowship as a whole, current

               procedures are not set up to allow fellowship input into decisions; most decisions are made by the voting

               members of the CSC without having a chance to solicit input from the members that they represent.

              

               Please see the attached chart for the specifics about what types of items are dealt with at CSC.

  MOTION   10043             7/14/2010  Vote TABLED           Committee    Communication          Name  Evie

  Subject   Motion #2

  Item:    Ensure that VE’s have an opportunity to review new and changed literature prior to CSC

             -              Literature to be endorsed at CSC shall be submitted to the Events committee and the web coordinator a

            minimum of 60 days prior to CSC.

           

             -              This literature shall contain the following watermark:  "for Service Conference endorsement at CSC 20_ _"   

           

             -              These documents must be included as Conference documents in the Delegate Package.

           

             -              The delegate package must be available on the website and notifications of availability (via email blast)

            distributed no later than 50 days prior to the start of the CSC.  If paper copies are required for people without

            internet availability, they must be mailed no later than 50 days prior to the start of conference.

  Intent  Our hope is that, over time, our procedures can be modified to allow real fellowship input into decisions in a timely

           and effective manner that ensures that thoughtful decisions are made, without slowing the process unnecessarily when

           matters require quick decision making.  This motion expands on a VE issue submitted by Washington last year, as

           well as the Communications Task Force’s (our predecessor) effort to address this issue last year.

  Remarks The CoDA service structure is comprised of members from the Fellowship who have stepped forth from their local

                organizations to serve and participate in the process of translating the will of the greater CoDA Fellowship into

               action at the CoDA Fellowship level. A CoDA Service Conference (CSC) is held each year in order to transact the

                business of CoDA by group conscience. (from Section 9 of the CoDA Fellowship Service Manual.)

              

               Although it is the intent of the CSC to implement the group conscience of the fellowship as a whole, current

               procedures are not set up to allow fellowship input into decisions; most decisions are made by the voting

               members of the CSC without having a chance to solicit input from the members that they represent.

              

               Please see the attached chart for the specifics about what types of items are dealt with at CSC.

              

               Tabled until new business.

  MOTION   10044             7/14/2010  Vote 2/3 VOTE          Committee    Communication          Name  Evie

  Subject   Motion #3

  Item:    Crafted:  That all committees and board will provide their budgets for the upcoming year to the Finance Committee

            two weeks before the start of CSC.

           

            Original:  That all committees should provide their budgets for the upcoming year to the Finance Committee before

            the start of CSC.

  Intent  To provide adequate time for Finance to examine committee budgets and make up the budget for CoDA .

  Remarks 35, 3, 1


                                                  CoDA Service Conference Items                         Page   11

  FYI           10045             7/14/2010  Vote UNANIMOUS    Committee    person                      Name  Geri, Cathy

  Subject   extend Communications time

  Item:    Committee pulled motion being discussed and will bring back.

  Intent

  Remarks

  FYI           10046             7/14/2010  Vote                        Committee    Communications         Name  David

  Subject   Break

  Item:    Business to resume in 15 minutes

  Intent

  Remarks

  FYI           10047             7/14/2010  Vote                        Committee    Facilitator                  Name  David L.

  Subject   Quorum count

  Item:

  Intent

  Remarks 18

               Quorum met

  FYI           10048             7/14/2010  Vote                        Committee    IMC                         Name  Natasha

  Subject   IMC Report

  Item:    Introduction of members.

           

            Goals met

  Intent

  Remarks

  MOTION   10049             7/14/2010  Vote TABLED           Committee    IMC                         Name  Natasha

  Subject   Motion #1

  Item:    To update FSM Section 2 (pg. 14) "Disagreement, Mediation, and Resolution" in our Group Conscience Process,

            as indicated on the attached document.

  Intent  To improve our dispute process by providing a more definitive process which continues to provide a fair and

           objective conflict resolution methodology.   This process also will protect the trusted servant as well as CoDA’s

           resources as a whole. Upholding Traditions  1, 3, 5, and 12.

  Remarks IMC is elected each year at CSC for the sole purpose of mediating disputes and provides an impartial perspective

               on conflicts.   IMC needs to continuously review its processes to ensure it is update and relevant

               for the common welfare of our CoDA Fellowship.

  MOTION   10050             7/14/2010  Vote TABLED           Committee    IMC                         Name  Natasha

  Subject   Motion #2

  Item:    To update Section 10 in FSM’s  "Board Overseen Service Functions and CoDA Standing Committees"  Issues

            Mediation Committee’s description as indicated in the attached document.  See attachment with changes.

  Intent  To delete redundancies in FSM and provide improved editing (some of the deleted wording is already under

           "Conflicts" in Section 9’s Board Liaison section). Some phrases under "Conflicts within a Committee" repeats under

            "Liaisons Conflicts" (redundancy) and had to be removed in current IMC description.  To also provide updates to

           FSM (this motion is tied in with Outreach’s Motion #3. CSC 2010). To provide improved locators to readers on

           additional material on "conflict resolution" material in the FSM.

  Remarks The wording had to be re-edited to make clearer sense to the reader, and IMC needed to update the FSM given the

                added updates to “conflicts.”

  MOTION   10051             7/14/2010  Vote                        Committee    Literature                  Name  Janet

  Subject   Literature Report

  Item:    Introduction of members

            No report given other than presentation of new literature piece for endorsement

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   12

  MOTION   10052             7/14/2010  Vote 2/3 VOTE          Committee    Literature                  Name  Janet

  Subject   Motion #1

  Item:    To have CSC 2010 vote to accept the proposed changes to the Patterns and Characteristics of Codependence.

  Intent  To add a section on avoidance and to update the other sections.

  Remarks While working as directed by CSC on AZ’s VEI of CSC 2007, CLC found there were more layers of the “onion”

                that codependents in recovery could identify with and begin to peel.

               If endorsed, CLC will work on having the new Patterns and Characteristics of Codependence put online, in Co-

               NNections, and in New Meeting Starter Packets.

              

               30, 4, 6

  FYI           10053             7/14/2010  Vote                        Committee    Outreach                   Name  Linda

  Subject   Outreach Report

  Item:    Continued from Part 1presentation earlier today

           

            Each member spoke of their experience, strength and hope for about a minute

           

            Accomplishments last year

           

            goals for this year

           

            Budget

  Intent

  Remarks

  MOTION   10054             7/14/2010  Vote MAJORITY       Committee    Outreach                   Name  Lisa

  Subject   Motion #4

  Item:    For the following bullet to be added under Section 09 CoDA Service Structure,

           

            - Service Responsibility:   Each committee decides by its own Group Conscience (GC) how to best complete its

            service work, based on its goals presented to and approved by CSC.

  Intent  This motion is aligned with CSC 2008 TX VEI 09-03, which highlights recent patterns of overstepping committee

           boundaries. CoDA Service Concept Four: All those who volunteer to do service work for CoDA by serving on

           committees, boards, or corporations, are trusted servants, not authority figures. Tradition Two: For our group

           purpose there is but one ultimate authority: a loving Higher Power as expressed to our group conscience. Our leaders

           are but trusted servants; they do not govern.

  Remarks The bullet would be added to the FSM in this section:

               Service Responsibility

                          Each member honors each entity, individual, and group in the process of service work. To insure effective

               implementation, we entrust each servant with the right of decision.

                          Service responsibilities are guided by the Steps and Traditions and determined by CoDA bylaws and CoDA

               Service Conference decisions.

                          Our trusted servants use the group conscience process to implement their duties.

                          Because the CSC entrusts our servants with responsibilities, they are supported financially and morally…this is

               the essence of right of decision.

                          Ideally, CoDA recovery is built on the principle of mutual trust. We trust Higher Power, we trust CoDA, we trust

                ourselves, and we trust one another.

              

               13, 10, 17


                                                  CoDA Service Conference Items                         Page   13

  MOTION   10055             7/14/2010  Vote 2/3 VOTE          Committee    Outreach                   Name  Lisa

  Subject   Motion #1

  Item:    To add the following bullet to the FSM Section 09 CoDA Service Structure, Service Responsibility:

           

            Crafted:  "Committees may spend their allocated budget on goals that were approved as part of that committee's

            budget at CSC."

           

            Original:  "Committees may spend their allocated budget on goals that were approved as part of the CoDA budget at

             CSC."

  Intent  For the past two years, there has been much confusion and discussion regarding how committees are allowed to

           spend their budget and where/when they can hold their face-to-face meeting(s).  We would like to clarify this issue in

           the FSM to avoid confusion in the future.

  Remarks This motion upholds the goals that CSC has set for our Fellowship. It encourages participation at Conference and

               strengthens our relationships with ourselves and others by allowing us to network with others during Conference.

              

               Committee members are expected to be present at Conference to present their reports and perform committee work,

                as stated in 2009 FSM Section 13 entitled CoDA Service Conference (CSC) Guidelines/Procedures, page 67.

              

               30, 4, 7

  FYI           10056             7/14/2010  Vote UNANIMOUS    Committee    Facilitator                  Name  David

  Subject   IMC Elections

  Item:    Some discussion about qualifications:  Must be a delegate or alt delegate.  An odd number is recommended.

           

            Nominations:

            Natasha K., AZ

            Shari A., AZ

            Curtis F, MO

            Cathy , AZ

            Loretta , WA .

           

            Motion to close nominations, Wayne , Cathy  ayes, nays:  18, 16, 2

           

            Motion to reopen due to 3-AZ people being nominated and the FSM only allows for 2 members from a single

            voting entity to be on the IMC

           

             Ayes allowing reopening of nominations

           

            Lisa B., NV nominated

           

            Shari A., AZ voluntarily removed herself so as to have only 2 from AZ on the slate.

           

            Motion to close nominations.  Wayne , Lou  Ayes

           

            Motion to elect the slate by acclamation:  Salle, Barbara  Ayes

  Intent

  Remarks

  FYI           10057             7/14/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Announcements

  Item:    Committee meetings later today

            CoRe will be selling literature this evening.

           

            Back to 3rd floor tomorrow.

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   14

  FYI           10058             7/14/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Dismiss for the day

  Item:

  Intent

  Remarks

  FYI           10059             7/15/2010  Vote                        Committee    Facilitator                  Name  Chris H.

  Subject   Opening

  Item:    Welcome

            Reading 12 Steps

            Reading 12 Traditions

            Reading Service Concepts

            Recited Serenity Prayer

  Intent

  Remarks

  FYI           10060             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum Count

  Item:

  Intent

  Remarks 20 Plus

               Quorum met

  MOTION   10061             7/15/2010  Vote UNANIMOUS    Committee    Person                      Name  Kathy, Scott

  Subject   Accept Motions 10001 to 10058

  Item:    to accept Motions 1 thru 58

  Intent

  Remarks Ayes

  FYI           10062             7/15/2010  Vote                        Committee    H&I                         Name  Sandra

  Subject   H&I Report

  Item:    Purpose

           

            New chair replacing long-time outgoing chair

           

            Introductions

           

            Goals

           

            New roles

  Intent

  Remarks

  FYI           10063             7/15/2010  Vote                        Committee    SSC                          Name  Eric

  Subject   SSC Report

  Item:    Introduce members

           

            will continue to work the following items

            MO-06-14, motion 06080  Actually this is VEI MO-06-03

            Motion 05102

            Continue to streamline the FSM & MSP

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   15

  MOTION   10064             7/15/2010  Vote UNANIMOUS    Committee    SSC                          Name  Eric

  Subject   Motion #1

  Item:    We ask the CSC to accept in whole our revised Fellowship Service Manual (FSM) and Meeting Starter Packet

            (MSP)  that has been available for review on our CoDA website since February 2010.  Attached is a detailed list of

            the changes made.

  Intent  To keep our FSM and MSP updated in congruence with motions that have been passed at previous CoDA Service

           Conferences (CSC).  Format changes and cross referencing the FSM and MSP were included so that our manuals

           could be more consistent and more accessible to the members of our Fellowship.

  Remarks See attached chart for “Detailed 2009 FSM-MSP changes”

              

               Ayes


                                                  CoDA Service Conference Items                         Page   16

  MOTION   10065             7/15/2010  Vote 2/3 VOTE          Committee    SSC                          Name  Eric

  Subject   Motion #2

  Item:    Please add this following question to our FAQ/CAQ section.

           

            Crafted:

            "I'm a therapist and I would like to start/facilitate a CoDA meeting."

           

             Answer:  We ask that therapists only start meetings or participate in meetings as an individual recovering

            codependent.  CoDA is forever nonprofessional and does not affiliate with any outside facility or outside enterprise. 

            Tradition Two:  For our group purpose there is but one ultimate authority -- a loving higher power as expressed to

            our group conscience. Our leaders are but trusted servants; they do not govern- reminds us that no one individual

            holds authority over CoDA meetings.  Tradition Eight  Co-Dependents Anonymous should remain forever

            nonprofessional, but our service centers may employ special workers.  Therapists and other professionals are asked

            not to dominate, attempt to facilitate meetings with professional authority, or use their position for personal gain. 

            Many vulnerable codependents come to CoDA meetings seeking advice and/or therapy. Having professionals lead

            meetings in an authoritative manner leads these CoDA members to believe that this is how CoDA works.  Having

            professionals lead meetings in an authoritative manner leads these CoDA members to believe that this is how CoDA

             works.

           

            There is an example present in  our CSC Approved Literature:

            "Building CoDA Community: Healthy Meetings Matter"

            Page 17 states (bold added for emphasis):

           

            In CoDA, no one is paid to share experience, strength, and hope, whether at meetings, as sponsors, or in any other

            Twelve Step related activity.  Professionals attending CoDA meetings do so as members only, and do not use the

            Fellowship to further their business interests.

           

           

            Original:

            "I'm a therapist and I would like to start/facilitate a meeting."

           

             Answer:  We ask that therapists only start meetings or participate in meetings as an individual recovering

            codependent.  CoDA is forever nonprofessional and does not affiliate with any outside facility or outside enterprise. 

            Tradition Two:  For our group purpose there is but one ultimate authority -- a loving higher power as expressed to

            our group conscience. Our leaders are but trusted servants; they do not govern- reminds us that no one individual

            holds authority over CoDA meetings.  Therapists and other professionals are asked to not dominate, attempt to

            facilitate meetings with professional authority, or use their position for personal gain."

  Intent  To encourage professionals to participate in CoDA for their own personal recovery.  To honor our Tradition Eight:

           Co-Dependents Anonymous should remain forever nonprofessional, but our service centers may employ special

           workers.

  Remarks Many vulnerable codependents come to CoDA meetings seeking advice and/or therapy. Having professionals lead

               meetings in an authoritative manner leads these CoDA members to believe that this is how CoDA works. 

               Outreach has received many complaints around this issue via email. Outreach submitted this motion in 2008 and

               it was tabled to SSC to work on the wording.  There is already an example present in our CSC approved

               literature:   

              

               "Building CoDA Community: Healthy Meetings Matter"

               Page 17 states (bold added for emphasis):

              

               Tradition Eight  Co-Dependents Anonymous should remain forever nonprofessional, but our service centers may

               employ special workers.

               In CoDA, no one is paid to share experience, strength, and hope, whether at meetings, as sponsors, or in any

               other Twelve Step related activity.  Professionals attending CoDA meetings do so as members only, and do not

               use the Fellowship to further their business interests. Our service centers may hire member or non-member

               employees for business needs.  We may reimburse service-related expenses, when financially possible, to those

               who serve the Fellowship.

              

               37, 0, 1


                                                  CoDA Service Conference Items                         Page   17

  MOTION   10066             7/15/2010  Vote 2/3 VOTE          Committee    SSC                          Name  Judi

  Subject   Motion #3

  Item:    To amend the document "About the Meeting's Phone List"

  Intent  to shorten the wording

  Remarks PROPOSED TEXT:

               This meeting makes use of a phone list which can be used as a valuable tool in recovery. Please keep in mind the

               following:

              

               People whose name appears on this list have agreed to listen to other members in need. By being on this list, we

               make a statement about our own recovery, our willingness to share, and to offer support and information to those

               in need.

               Sometimes, it is important for the caller and the person receiving the call to recognize that the timing is not good.

                  It may be necessary to postpone or limit the conversation. Members may take a message and call back later, or

               say: " I am not able to talk right now. Please try another person."    By respecting the private life of members, the

               caller and receiver practice healthy boundaries.

               EXISTING TEXT:

               This meeting makes use of a voluntary phone list which can be used as a valuable tool in recovery. We urge you

               to make use of it, and to keep in mind the following:

               Each person whose name appears on this list has agreed to be available by phone to listen to others in need. By

               placing our names on this list, we make a statement about our own recovery, our willingness to share with others,

                and our willingness to offer support and information to those in need.

               Sometimes when we get a phone call, we are unable to focus our full attention on it, or do not feel like talking

               with others that day. At these times, it is important for the caller and the person receiving the call to recognize

               that it may be necessary to postpone or limit the conversation. Members reserve the right to take a message and

               call back later, or even to say “I am not able to talk right now. Please try another person." By respecting the

               private life of the members, both the caller and the receiver learn to practice healthy boundaries.

              

               30, 0, 5

  MOTION   10067             7/15/2010  Vote DEFEATED       Committee    Person                      Name  Tracey, no second

  Subject   Amendment to 10066

  Item:    To add sentence:   This allows us to practice healthily speaking, listening, and time boundaries.

  Intent

  Remarks

  FYI           10068             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Break

  Item:

  Intent

  Remarks

  FYI           10069             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Announcements

  Item:    CoRe announces that a new order form is available to indicate the literature that is still available for sale at the

            conference

  Intent

  Remarks

  FYI           10070             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum count

  Item:

  Intent

  Remarks 19 plus

              

               Quorum met.


                                                  CoDA Service Conference Items                         Page   18

  FYI           10071             7/15/2010  Vote UNANIMOUS    Committee    Finance                     Name  Judi

  Subject   Motion #1

  Item:    To update the Finance Committee’s description in the Fellowship Service Manual, with text shown under remarks.

  Intent  To keep the FSM current

  Remarks The CoDA Finance Committee works with the CoDA Treasurer and Board to provide financial oversight,

               analysis, tracking, and advice to the Fellowship of CoDA with respect to cash flow, prudent budgeting, financial

               stability, and monetary resources of the CoDA Fellowship.  

              

               Finance Committee Responsibilities:

                          Report the Profit & Loss statement in Quarterly Service Reports. (P & L is for management purposes only)

                          Calculate and report our prudent reserve to the Fellowship at the Service Conference. We may report it at other

               times of year if needed.

                          Review proposed budgets submitted by standing committees, boards & Fellowship Services.  We compile these

               into one budget before or at the CoDA Service Conference, for the purpose of integrating them into CoDA’s

               overall budget.  The committee may consider whether or not CoDA’s income supports the budget requests. The

               Finance Comm. presents the budget for approval at the annual Service Conference.

                          Provide input to the CSC related to the financial implications of proposals under discussion. We may suggest

               options, as prudence requires.

                          Apprise the CoDA Board and Fellowship of changing financial circumstances, which might require budgetary

               adjustments between Service Conferences.

                          Review expense reports submitted for committees & board member.

                          Review CoDA's investments for adherence to Conference approved policy.

                          Interacts with bookkeeper and reviews books for accuracy.

              

               Ayes,

  FYI           10072             7/15/2010  Vote                        Committee    Finance                     Name  Judi

  Subject   Additional financial Report

  Item:    Steve will be coming off board and will join Finance Committee

            Evie has also joined.

            Della will continue her service

            Curtis will rejoin

            Will select a new chair later today

  Intent

  Remarks

  MOTION   10073             7/15/2010  Vote 2/3 VOTE          Committee    Finance                     Name  Judi

  Subject   Motion #2

  Item:    We move that the meals per diem for trusted servants attending CoDA committee or board meetings,  be raised from

             a $30 maximum to $35 maximum reimbursement.

  Intent

  Remarks The per diem is for reimbursement of money expended, up to a maximum. We ask that when trusted servants

               spend less than the per diem that they only ask for the money spent. 

              

               Will start Jul 1.

              

               35, 1, 0


                                                  CoDA Service Conference Items                         Page   19

  MOTION   10074             7/15/2010  Vote UNANIMOUS    Committee    Finance                     Name  Judi

  Subject   Motion #3

  Item:    Crafted:

            Expense reports for reimbursement shall be submitted within 60 days after end of event. If not submitted within 60

            days, expense reports are considered delinquent.

            Should the finance committee, CoDA board or bookkeeper become aware of a delinquent report, they shall contact

            the chair and member with a reminder.

            CoDA will not reimburse expenses if submitted more than one year from after the end of the event.

           

            Original:

            Expense reports for reimbursement shall be submitted within 45 days of incurring the expense. If not submitted

            within 45 days, expense reports are considered delinquent.

            Should the finance committee, CoDA board or bookkeeper become aware of a delinquent report, they shall contact

            the chair and member with a reminder.

            CoDA will not reimburse expenses if submitted more than one year from incurring expense.

  Intent  To encourage timely submission of expense reports.

           To have the ability to record expenses in a timely manner, so more accurate financial reports can be provided to the

           Fellowship.

  Remarks 37,0,0

  MOTION   10075             7/15/2010  Vote 2/3 VOTE          Committee    Finance                     Name  Judi

  Subject   Motion #4

  Item:    Update the workflow for expense reimbursements. Text is in amended attachment (changes indicated with yellow

            highlight)

  Intent  To speed up the process for reimbursement

  Remarks New flow reduces some of the workload of the committee chairs

              

               33, 0, 3

  MOTION   10076             7/15/2010  Vote                        Committee    Finance                     Name  Judi

  Subject   Finance Report

  Item:    Went over goals

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   20

  MOTION   10077             7/15/2010  Vote                        Committee    Events                      Name  Chris

  Subject   Motion #1

  Item:    Change in By Law Article V - Meetings of Members

            Eliminate the portion of sentence 1 in Section 2 that states  "and not more than seventy-five (75) days in advance."

           

           

            Revised section 2 below.

            Section 2, Notice of CoDA Service Conference or Special Meeting

            The Secretary of the Board of Trustees or a designated officer shall notify the Fellowship within a time span of not

            less than forty-five (45) days of the Conference and provide appropriate information and registration details.

           

            Current section 1 and 2

            Article V - Meetings of Members

            Section 1, CoDA Service Conference

            The authority of the Board comes from the Fellowship as expressed by group conscience of the selected/elected

            Delegates to the CoDA Service Conference held once each year. The date and place of the Conference are customarily

             set by the preceding Conference.

            Section 2, Notice of CoDA Service Conference or Special Meeting

            The Secretary of the Board of Trustees or a designated officer shall notify the Fellowship within a time span of not

            less than forty-five (45) days and not more than seventy-five (75) days in advance of the Conference and provide

            appropriate information and registration details.

  Intent

  Remarks In the future CSC/Convention will be planned up to two years in advance.    (therefore the Secretary/Board/CoDA

               is able to ANNOUNCE CSC and Events wants to empower Sec/Board/CoDA to do so).

              

               38, 0 0


                                                  CoDA Service Conference Items                         Page   21

  MOTION   10078             7/15/2010  Vote 2/3 VOTE          Committee    Events                      Name  Chris

  Subject   Motion #2

  Item:    Crafted:

            All standing CoDA Committees submit their Committee reports, motions, goals and budgets to the Events

            Committee no later than 60 days before the start of the CoDA Service Conference.

           

           

           

            Original as amended by committee:

            All standing CoDA Committees submit their Committee reports, motions, goals and budgets to the Events

            Committee as early as possible, so that it can be added to the delegate packet for review by the fellowship.

            (Delegate packets are required to be posted 45 days before conference.)

  Intent  (Delegate packets are required to be posted 45 days before conference.)

          

           -                To allow the general fellowship to have access to reports so that  they can get a group conscience from their

           communities before CSC on motions presented.

            -               To expedite the CSC and use floor time for reports and not crafting motions.

           -                To allow time for questions to be posed via email from the board or other committees regarding questions about

           their motions.

  Remarks From Current FSM (New 2009)

              

               Each committee reports to the CSC their progress on the previous year’s CoDA Service

               Conference motions and assigned Fellowship issues. In addition, before leaving Conference, each committee

               provides the CoDA Board with a one-page list of committee goals for the coming year. This list is distributed

               along with the printed Conference motions and is made available before the next Conference.

              

               Because CSC and Committee report time is limited, it is recommended that Committee work

               (reviewing issues, gathering information, brainstorming, forming recommendations) not be

               conducted on the CSC floor. New issues should be referred to a Committee before that

               Committee's report whenever possible. If CSC participants have comments about Committee

               handouts received in the Delegate packet before CSC, they may send those comments to the

               Committee any time before that Committee’s report.

               If a new issue arises during a Committee report, it is recommended that the issue be sent back to Committee for

               discussion. The Committee may then present a report on that issue during the “new business” section of the CSC

                agenda. New issues may be discussed during a Committee report if the group conscience vote of the CSC chooses

                to discuss the issue. If a committee motion is tabled, it falls into the “unfinished business” or “old business”

               section of the CSC agenda. After a Committee gives its report and questions have been addressed, the Facilitator

               can ask if the CSC accepts the report. If the CSC accepts the report, that means it approves the Committee’s plans

                for the coming year and supports funding those plans.

               APPROVAL OF THE ACTUAL CoDA BUDGET, INCLUDING ALL COMMITTEE BUGETS, ONLY

               OCCURS DURING THE FINANCE COMMITTEE REPORT. If members of the CSC choose not to accept the

               report in its entirety, motions may be needed on each of the committee’s plans individually.

              

               36, 2, 1

  FYI           10079             7/15/2010  Vote                        Committee    Events                      Name  Chris

  Subject   Events Report

  Item:    Presented budget.

           

            2011 International Convention will be in Denver , Co.

           

            Awarded 4 grants to attend CSC (all non-USA participants)

           

            Would like to thank SoCAL for all of their assistance!!

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   22

  FYI           10080             7/15/2010  Vote                        Committee                                   Name  David

  Subject   Announcements

  Item:    Copies are being laid out.  Please come by and pick them up.

  Intent

  Remarks

  FYI           10081             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Break for Lunch

  Item:

  Intent

  Remarks

  FYI           10082             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum count

  Item:

  Intent

  Remarks 19 plus

               Quorum present

  FYI           10083             7/15/2010  Vote                        Committee    Events                      Name  Chris

  Subject   Interview of CoDA Board applicants

  Item:    Each applicant spoke of their desire to serve the fellowship and their qualifications for service:

           

            Trustee:

            1.  Geraldine H. ( UK )  (served as alt trustee and then appointed as Trustee during the prior year)

           

            Alt Trustee:

            1.  Delia A. ( Italy )  (served as Alt Trustee during the prior year)

            2.  Jutta E. (Germany)

            3.   Mercedes M. (Mexico)

            4.   Dagmar M. (UK)

  Intent

  Remarks

  FYI           10084             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Interview of CoRe Board Applicants

  Item:    Each applicant spoke of their desire to serve the fellowship and their qualifications for service:

           

            Loretta D (WA) (ratified)

           

            Thom F (SoCAL)

           

            Francis C ( UK )

  Intent

  Remarks

  MOTION   10085             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Extension of Time

  Item:    Extend time for 10 minutes without questions.

  Intent

  Remarks

  FYI           10086             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Break

  Item:    5 minutes firm

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   23

  FYI           10087             7/15/2010  Vote                        Committee    Finance                     Name  Judi

  Subject   Approval of Budget

  Item:    Items are as follows:

           

            Board:  $19,960

            Fellowship Services:  $11,000

            General expenses:  $23,556

            Co-NNections:  $923.58

            Events:  $19,820

            H&I:  $1,483

            Finance:  $3,208

            IMC:  $5,555

            Literature:  $10,089

            Outreach:  $3,850

            SSC:  $5,250

            TMC:  $8,625

            Comm:  $2,925

           

            total:  $116,244.28

           

            Website:  $6,000

           

            Grand total:  $122,244.28

           

            Our prudent reserve is $260,878

           

            Current Assets (as of Jun 10): $388,000

  Intent

  Remarks

  MOTION   10088             7/15/2010  Vote 2/3 VOTE          Committee    Finance                     Name

  Subject   Approve budget

  Item:    Approve 2010 Budget with Outreach's budget increased from $3,850 to $5,000

  Intent

  Remarks 36, 0, 0

  FYI           10089             7/15/2010  Vote                        Committee    Elections/Events         Name  Chris

                                                                                                    Committee

  Subject   Interview of CoRe Board prospective members

  Item:    Questions were not allowed in previous time.  Now questions from delegates will be entertained.

           

            Loretta D (WA) (ratified)

           

            Thom F (SoCAL)

           

            Francis C ( UK )

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   24

  FYI           10090             7/15/2010  Vote                        Committee    Elections/Events         Name  Chris

                                                                                                    Committee

  Subject   Elections OF CoRe board

  Item:    CoRe:  (2 board and one alt)

           

            Loretta D (WA) (ratified) -  Yes

            Thom F (SoCAL) - Yes

            Francis C ( UK ) - Alternate

  Intent

  Remarks

  FYI           10091             7/15/2010  Vote UNANIMOUS    Committee    Events/Elections         Name  Chris

                                                                                                    committee

  Subject   Election of CoDA board

  Item:    Move to accept the slate by acclamation.

           

            CoDA

           

            Trustee:

            1.  Geraldine H. ( UK )  (served as alt trustee and then appointed as Trustee during the prior year)

            2.  Jutta E. ( Germany )

           

            Alt Trustee:

           

            1.  Delia A. ( Italy )  (served as Alt Trustee during the prior year)

            2.   Mercedes M. (Mexico)

            3.   Dagmar M. (UK)

  Intent

  Remarks Ayes

  FYI           10092             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Approve Motions

  Item:    Motions reviewed.

  Intent

  Remarks

  MOTION   10093             7/15/2010  Vote 2/3 VOTE          Committee    Person                      Name  Lou, Flo

  Subject   Approve Motions

  Item:    Approve motions as amended

  Intent

  Remarks Ayes, 0, 1

  FYI           10094             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Announcements

  Item:    Bus will leave at 5:30.  Be ready and downstairs by 5:15

  Intent

  Remarks

  FYI           10095             7/15/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   dismiss for day

  Item:

  Intent

  Remarks


                                                  CoDA Service Conference Items                         Page   25

  FYI           10096             7/16/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Opening

  Item:    Welcome

            David opened meeting with all reciting the Serenity prayer

            Reading 12 Steps

            Reading 12 Traditions

            Reading Service concepts

  Intent

  Remarks

  FYI           10097             7/16/2010  Vote                        Committee    Events                      Name  Chris

  Subject   Announcements

  Item:    Lunch at noon in Marinas East & west.  Please bring your ticket

           

            Changed to Pacifica "B"

  Intent

  Remarks

  FYI           10098             7/16/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum Count

  Item:

  Intent

  Remarks 32

              

               Quorum Met

  MOTION   10099             7/16/2010  Vote TABLED           Committee    Old Business             Name  JudiAnn

  Subject   Board motion

  Item:    to accept board motions as placed in the delegate package.

  Intent

  Remarks Next motion directed no action on this motion

  MOTION   10100             7/16/2010  Vote 2/3 VOTE          Committee    Person                      Name  Tracey, Judi

  Subject   Motion not to take action

  Item:    Take no action on Board motions for 2009 and 2010 at this CSC.  Board to present paper copy of motions for years

            2009, 2010, 2011 at CSC 2011.  A PDF file will be available on CoDA website 60 days before 2011 CSC.

  Intent

  Remarks Ayes, 0, 1


                                                  CoDA Service Conference Items                         Page   26

  MOTION   10101             7/16/2010  Vote 2/3 VOTE          Committee    Old Business             Name  JudiAnn

  Subject   Board

  Item:    Duties of committees, the Board and contractors are maintained in writing in an "operations manual".  This

            "manual"  states the process for handling each task and is available to committee members, Trustees, Fellowship

            Service Workers and Contractors on an as-needed basis.  It is available on the CoDA Website with password

            protection.

           

            The Board will provide committees a template.  The Board Liaison will serve as the facilitator to support the

            committees  The Operations Manual will be updated every three years.  A draft of each committee's manual will be

            submitted as part of their committee report at 2011 CSC

  Intent  To clarify the wording of Motion NSC03046 which passed by majority vote in 2003 but was never implemented. 

           To provide written instructions conveying our knowledge and history so that our institutional memory is retained

           and passed to future volunteers and to more readily identify unassigned tasks that are necessary to the fulfillment of

           CoDA’s objectives.

            

           Committee Finance Committee Name  Subject To create a "Trusted Servant Guidebook"

           Discussion

           To create a "Trusted Servant Guidebook" (TSG) for Delegates, Committee Chairs and Trustees serving at the CoDA,

            Inc. Level. The TSG to be available on the CoDA Website with password protection. TSG to be divided into two

           sections. Section One: would contain Items concerning CoDA, Inc. business practices (such as Expense Guidelines)

           or legally mandated requirements. Section Two: would contain any information the

           Committee and Trustees wanted to record about committee rules, Recurring calendar items, To Do Lists. Trustees

           and Committee Chairs would be authorized to change this material.  Intent   To provide a single reference document

           containing: administrative guidelines, role definition/organization flow, accountability standards, communication

           expectations, report deadlines, administrative policy and procedures. To communicate the will of the Conference to

           our trusted servants. To consolidate our corporate

           Special Remarks  CoDA, Inc. Does not have a document available that consolidates and retains this information in

           one readily available location

           Yea - 19   Nay - 2  Abstain - 3

  Remarks 26, 4, 5

  MOTION   10102             7/16/2010  Vote 2/3 VOTE          Committee    Old business              Name  Natasha

  Subject   IMC Motion #1 revisited

  Item:    To update FSM Section 2 (pg. 14) "Disagreement, Mediation, and Resolution" in our Group Conscience Process,

            as indicated on the attached document.

  Intent  To improve our dispute process by providing a more definitive process which continues to provide a fair and

           objective conflict resolution methodology.   This process also will protect the trusted servant as well as CoDA’s

           resources as a whole. Upholding Traditions  1, 3, 5, and 12.

  Remarks IMC is elected each year at CSC for the sole purpose of mediating disputes and provides an impartial perspective

               on conflicts.   IMC needs to continuously review its processes to ensure it is update and relevant

               for the common welfare of our CoDA Fellowship.

              

               Revised wording attached.

               29, 1, 4


                                                  CoDA Service Conference Items                         Page   27

  MOTION   10103             7/16/2010  Vote 2/3 VOTE          Committee    Old Business             Name  Natasha

  Subject   IMC Motion #2 Revisited

  Item:    To update Section 10 in FSM’s "Board Overseen Service Functions and CoDA Standing Committees"  Issues

            Mediation Committee’s description as indicated in the attached document.  See attachment with changes.

  Intent  To delete redundancies in FSM and provide improved editing (some of the deleted wording is already under

           "Conflicts" in Section 9’s Board Liaison section). Some phrases under  "Conflicts within a Committee" repeats

           under "Liaisons Conflicts" (redundancy) and had to be removed in current IMC description.  To also provide updates

            to FSM (this motion is tied in with Outreach’s Motion #3. CSC 2010). To provide improved locators to readers on

            additional material on "conflict resolution" material in the FSM.

  Remarks The wording had to be re-edited to make clearer sense to the reader, and IMC needed to update the FSM given the

                added updates to “conflicts.”

              

               Actual wording attached.

              

               Ayes, 0, 4

  MOTION   10104             7/16/2010  Vote UNANIMOUS    Committee    Old Business             Name  Judi

  Subject   Amendment to CoDA budget

  Item:    Move to accept revised CoDA budget.  Total revised budget $127, 711.28.

           

            Original budget:

           

            Board:  $19,960

            Fellowship Services:  $11,000

            General expenses:  $23,556

            Co-NNections:  $923.58

            Events:  $19,820

            H&I:  $1,483

            Finance:  $3,208

            IMC:  $5,555

            Literature:  $10,089

            Outreach:  $3,850

            SSC:  $5,250

            TMC:  $8,625

            Comm:  $2,925

           

            total:  $116,244.28

           

            Website:  $6,000

           

            Grand total:  $122,244.28

  Intent

  Remarks Ayes, 0 0


                                                  CoDA Service Conference Items                         Page   28

  MOTION   10105             7/16/2010  Vote 2/3 VOTE          Committee    Old Business             Name  Evie

  Subject   Comm Motion #1 revisited

  Item:    Definitions:

           

                           Foundational items involve those things that define what the CoDA program is, including but not limited to the

            Welcome (long and short version), Preamble, Twelve Steps, Twelve Traditions, Patterns & Characteristics of

            CoDependents and Recovery, Twelve Promises and Twelve Service Concepts (does not include by-laws)

           

                           Operational items involve those things that keep the “business” of CoDA World Fellowship functioning. 

           

            Motion:  To ensure that VE’s have an opportunity to review VE Issues, Motions and By-Law Changes prior to CSC:

           

                           Items must be submitted to events committee and web-coordinator by cutoff date

            o              60 days for VE Issues, Motions (must also be sent to Board)

            o              75 days for By-Law changes (must also be submitted to Board Secretary)

           

                           Items submitted must clearly indicate whether they are a Voting Entity Issue, Motion, or By-Law Change

           

                           All items submitted must be included as Conference documents in the Delegate Package in one of the following

            categories:

            o              Foundational items submitted on time

            o              Foundational items not submitted on time

            o              Operational items

           

                           The delegate package must be available on the website and notification of availability (via email blast) distributed

            no later than 50 days prior to the start of the CSC.  If paper copies are required for people without internet

            availability, they must be mailed no later than 50 days prior to the start of conference.

           

                           Emails to be sent to registered delegates, previous delegates and community/VE/orphan  meeting contacts, as well

            as to all emails currently receiving email blasts, notifying of postings as they occur

           

                           Voting at conference will follow these rules:

            o              Foundational items submitted on time and all operational items may be voted on at the current CSC following

            the normal rules

           

            Crafted:

             o             Foundational items submitted after cutoff date may still be brought to the floor by CSC vote; otherwise, vote is

            postponed until following year.

           

            Original:

            o              Foundational items submitted after cutoff date may still be brought to the floor for a vote, in which case, it will

            require a 2/3 in order to pass; otherwise, vote is postponed until following year.

  Intent  Our hope is that, over time, our procedures can be modified to allow real fellowship input into decisions in a timely

           and effective manner that ensures that thoughtful decisions are made, without slowing the process unnecessarily when

           matters require quick decision making.  This motion expands upon a VE issue submitted by Washington last year,

           as well as the Communications Task Force’s (our predecessor) effort to address this issue last year.

  Remarks The CoDA service structure is comprised of members from the Fellowship who have stepped forth from their local

                organizations to serve and participate in the process of translating the will of the greater CoDA Fellowship into

               action at the CoDA Fellowship level. A CoDA Service Conference (CSC) is held each year in order to transact the

                business of CoDA by group conscience. (from Section 9 of the CoDA Fellowship Service Manual.)

              

               Although it is the intent of the CSC to implement the group conscience of the fellowship as a whole, current

               procedures are not set up to allow fellowship input into decisions; most decisions are made by the voting

               members of the CSC without having a chance to solicit input from the members that they represent.

              

               Please see the attached chart for the specifics about what types of items are dealt with at CSC.

              

               28, 4, 5


                                                  CoDA Service Conference Items                         Page   29

  MOTION   10106             7/16/2010  Vote 2/3 VOTE          Committee    Old Business             Name  Curtis, Kathy

  Subject   Amendment to Comm Motion

  Item:    Change wording in last sentence:

           

              o            Foundational items submitted after cutoff date may still be brought to the floor by CSC vote; otherwise, vote is

             postponed until following year.

  Intent

  Remarks 25, 2, 10

  FYI           10107             7/16/2010  Vote                        Committee    Board                       Name  JudiAnn

  Subject   Announcements

  Item:    TMC doing a lot of work.

           

            Delia, board alternate, has been voting for Dianne , trustee, who could not attend.

           

            Mentioned Japanese document presented to CoDA.  Working with CoDA Mexico .

           

            Signing of Publishing & Distribution agreement with DAA

  Intent

  Remarks

  MOTION   10108             7/16/2010  Vote DEFEATED       Committee    Person                      Name  Tracey, Barbara

  Subject   Extend time 45 minutes

  Item:    Extend time by 45 minutes

  Intent

  Remarks 14, 15,

  FYI           10109             7/16/2010  Vote                        Committee    Facilitator                  Name  David

  Subject   Quorum count

  Item:

  Intent

  Remarks 20 plus

              

               Quorum met

  FYI           10110             7/16/2010  Vote                        Committee    Facilitator                  Name  Chris

  Subject   Announcements

  Item:    Lunch is at Pacifica "B", next door.

           

            Marina "East" & "West" Available for CoDA meeting

           

            Marathon meeting in Rodona room

            Spanish marathon meeting in Playavista room

           

            Convention starts tonight.  Registration outside next door.

  Intent

  Remarks

  MOTION   10111             7/16/2010  Vote UNANIMOUS    Committee    Facilitator                  Name  JudiAnn, Lou

  Subject   Accept last of motions

  Item:

  Intent

  Remarks Ayes, ,


                                                  CoDA Service Conference Items                         Page   30

  MOTION   10112             7/16/2010  Vote UNANIMOUS    Committee    Facilitator                  Name  Salle, Lou

  Subject   Accept all motions

  Item:    Accept amended motions as the official record of the 2010 CSC

  Intent

  Remarks Ayes,  ,

  MOTION   10113             7/16/2010  Vote                        Committee    Facilitator                  Name  Charles, Salle

  Subject   Adjourn

  Item:    To adjourn the 2010 CSC.

  Intent

  Remarks David stated that this was his last time as facilitator.  He received a standing ovation for all of his hard work.

              

               Several people stated their appreciation for David and his assistance over the years.

              

               Ayes, , ,